1. Anchor the Review to the Invoice

Begin with the actual invoice date and billing cycle. Notion lists a three-day downgrade refund window for monthly billing and a 30-day window for annual billing. Unused Notion credits have separate eligibility, while App Store refund requests go through Apple.

2. Inspect Usage Before Changing Automations

Zapier can move eligible accounts into pay-per-task billing after the monthly task limit is exceeded. Because the supplied policy does not publish a universal overage price, check the account’s Billing settings for its exact rate and confirm whether pay-per-task is enabled.

3. Reconcile Seats With People

Calendly says every purchased seat is billed, including an unfilled one. Compare seats with current users, then account for timing: additions and upgrades take effect immediately, while removals and downgrades begin after the current billing cycle.

4. Separate Cancellation From Data Retention

Google Workspace cancellation depends on the billing arrangement: Flexible customers are charged for service used, while an Annual or Fixed-Term commitment can leave a remaining balance. Export required Workspace data first because Google says deleted user data cannot be restored after cancellation.

5. Use a Repeatable Exit Record

For each subscription, record the invoice date, billing cycle, usage limit, overage setting, paid-seat count, commitment type, change date, refund route, and export status. This creates a practical decision record without assuming that cancellation automatically produces a refund or immediate savings.

Sources

Narration and illustrations in the companion video were generated with AI. Every claim above was checked against the linked pages on 2026-09-08.

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